One of the nightmares of the online digital world is the sheer volume of “stuff”. That stuff could be your own products that you’ve created. It might be PLR that you intend to rewrite and use. Maybe courses, Webinars or teleseminars you’ve attended. Reports, bonuses, and a plethora of freebies and giveaways. I’m sure there’s more!
If you are diligent and highly methodical, as you download something you file it to its right place. If you’re less so, it gets dumped into an “I’ll get back to that later” folder and later never comes. Before you know it gigabytes have been swallowed by your lack of systematic administration.
I’m no saint here: my drives (that’s plural) are full of stuff that I plan to do something with … if only I remembered that I had it before I downloaded it again, or can find it again! My drives are in dire need of a genie makeover!
I really hate being disorganized and so here’s a few principles to think about applying. The short slide deck is followed by instructions.
1. STOP downloading! No point adding to the pile until you have it under control. Ok maybe there is a mission-critical course/app/report that you absolutely need. If that’s the case set up a space for it on your drive before you grab it.
2. Draw a line in the sand. From today, anything you download goes into it’s own little repository. Unless you’re disciplined, in which case you don’t need this post, your chances of getting back to sort it later is a risky tactic.
3. Map out a system. Most people tend to use folders and sub-solders to house material in a recoverable manner. You might decide folders by category, product, niche, provider, type. Think about how you normally search for resources and use the filing model.
4. Create a master spreadsheet. This is handy for cross-referencing and keeping track of what you have. It’s also a god too to clarify your rights, your ownership and expenses.
5. Keep backups. Have an external drive or a cloud solution that backs up your data, including your downloaded content and especially your created product. Make sure your backup is actually picking up the data you want – check the settings. Store copies of resource material offline in the cloud for example Dropbox or Copy.com. Dropbox allows you to share and sync your files whereas Copy is designed for storage. Don’t store only an original of anything.
Filing systems are personal – everyone works in a different way so what suits one person may not suit another. That’s why I didn’t want to be too specific or prescriptive here. But if you follow these steps you’ll be far better off and more organized by the end of the year compared to now!
I’m starting to reorganize tomorrow. I’m moving my pre2014 downloads to a SORT folder and will be mapping out folders and clearing that bundle out each day for 30 minutes at a time. Little by little 🙂